Village of Port Chester Operation Updates (COVID-19): September 10, 2020

Dear Village Residents:
 
As you are aware, on July 7, 2020 the Mid-Hudson Region, which includes Westchester County and The Village of Port Chester, entered phase 4 of Governor Cuomo’s NY FORWARD.
 
What does this mean?
Phase 4 re-opening for our village means that additional services and businesses that were previously closed or unavailable will now slowly open up to service the public in a slow and deliberate manner.  To aide in this transition, The Governor has established a NYFORWARD website that you can access by clicking here, where you can look up and determine if the business you manage or work for may open and if the services you seek are now permitted to resume.
 
Which businesses or services does Phase 4 apply to?
The following businesses and related services are permitted to open in Phase 4:
 
LOW-RISK OUTDOOR ARTS & ENTERTAIINIMENT
Outdoor zoos
Botanical gardens
Nature parks
Grounds of historic sites
Cultural institutions
Outdoor museums
Outdoor agritourism
Local agricultural demonstrations & exhibitions
 
LOW-RISK INDOOR ARTS & ENTERTAINMENT
Indoor museums
Indoor Historical sites
Aquariums
 
HIGHER EDUCATION
Community and junior colleges
Universities
Graduate and professional schools
Medical schools
Technical schools
 
MEDIA PRODUCTION
Motion Pictures
Television
Music
Streaming productions
 
On set, on location, or
at any production or recording site.
 
 
PROFESSIONAL SPORTS COMPETITIONS
Guidelines apply to all activities undertaken in preparation for professional sports competitions, as well as the conduct of such competitions, at an appropriate venue for professional sports competitions, such as a stadium or arena.
Professional sports are defined as any sporting event at which participants are paid by a league or team.
This guidance does not apply to collegiate sports; it also does not apply to horse racing or auto racing, which have been previously addressed.
 
INDOOR MALLS
Guidelines permitting such openings, per Governor Cuomo, make mandatory that air filtration systems for indoor malls have a Minimum Efficiency Reporting Value (MERV) rating capable of filtering COVID-19 particles out of circulation.
Indoor mall complexes that meet the minimum MERV standards were permitted to begin serving the public on July 10, 2020.
 
PUBLIC & SOCIAL GATHERINGS
General gatherings may expand to include up to 50 people.
Houses of worship may expand the number of in-person participants to 33% of total occupancy.
 
 
MOVIE THEATERS AND HEALTH CLUBS & GYMS REMAIN CLOSED UNTIL FURTHER NOTICE
 
RESOURCES:
     
We continue to be under National, State, County, Town, and local states of emergencies, however slightly amended to allow certain permissions for local services to resume. We will continue to focus our attention on our “New Normal” and the opening of our village businesses in the safest and healthiest ways possible. 
 
The needs and safety of our residents and local business owners continue to be the priority, so in keeping with same, the Local State of Emergency I previously declared under the powers granted to me by Article 2 B of the New York State Executive Law remains in effect to assist in protecting the health, safety, and welfare of our community until such time that I see it prudent to amend or retract these legislations. 
 
For now, parades, processions, and all related activities will continue to be suspended until such time that they are permitted under the NY FORWARD phase plan.  Please also be advised that as we slowly integrate indoor dining protocols with the previously-approved outdoor dining measures, my executive order permitting outdoor dining throughout the village will continue; contact our building department or CLICK HERE to read more about how to apply and obtain a FREE outdoor dining permit.
 
The Village of Port Chester offices are operating at full capacity at this time.  We have, however, implemented a few new rules and regulations that we ask our residents and the public to adhere to when visiting our facilities.  When visiting 222 Grace Church Street to conduct business with our offices or the Town of Rye, and when visiting 350 N. Main Street to speak to the Police Department or Justice Court, you MUST WEAR A MASK during the entirety of your visit and participate in a temperature scan before being granted access to the buildings’ interiors.  These systems have been implemented for two (2) reasons; to keep you safe and to keep everyone around you safe.  If you do not have a mask, or have too high a temperature, you will not be permitted to enter our facilities until such time that your temperature decreases and/ or you put your mask on.
 
Additionally, when entering our facilities, you will be presented a questionnaire that you must fill out.  These questionnaires are just one of the ways the village is doing its part to assist with contact tracing efforts.  In such an instance where there could be a confirmed, positive case of COVID-19 at one of our facilities, these questionnaires and visitor logs will help us determine who may need to be contacted and advised of potential exposure.
 
As far as village department operations, our website has been updated to reflect up to date information and instructions our departments deem necessary in order to provide the same top notch service you expect from our village, with appropriate measures to keep you and the staff safe.  It is a good rule of thumb to always call the department you wish to visit in advance and make an appointment.  We are more than half way through a number of small construction projects at our properties that have been endeavored to meet much of the guidance handed down by New York State.  When visiting our properties you will see an abundance of signage and floor markers directing you on how to move about our buildings and you will also notice that we have begun installing acrylic glass or plexiglass barriers that encourage social distancing and promote separation without hampering our services.  We are planning on implementing  additional interior and exterior measures at a number of our properties in advance for the rising foot traffic and potential inclement weather as we head into the Fall and early Winter months; please stay tuned.
 
Thank you for your attention, cooperation, and support as we have done our very best to keep this village operating as normal as possible during this pandemic.  Although we may see a light at the end of the tunnel, it is paramount that we do not become lax in our vigilance to wear a mask when in public, practice social distancing, and be mindful of our surroundings.  If you find that neighbors or groups of people are congregating that exceed the allowable thresholds, or people are not adhering to policies that they should, call our police department, or call my office at 914.939.2200 and we will ensure that the matter is remedied.  We have been in this together from the beginning; we need to keep our village safe together- please let us know if you need our help, we are here.
 
For reference, always remember to C.A.R.E.:
Clean & Sanitize
Wear A Mask
Report Health Code Violations
Educate Yourself
 
TOGETHER, WE CAN DO IT!
 
 
PUBLIC NOTICE
VILLAGE OF PORT CHESTER
Office of the Village Manager
 
VILLAGE HALL OPERATIONS
  • Village offices & staff are operating at full capacity (effective July 7th).
  • All members of the public who have business with, and wish to enter Village Hall, The Justice Court, The Port Chester Police Department, or any of our Firehouses MUST wear a mask at all times during their visit.
  • All members of the public (including village employees/ vendors/ contractors) will be required to participate in a temperature testing scan at the entrance of municipal properties before they can be granted access to departments and offices.
  • Where otherwise indicated, all business with village departments will be approved through appointment only.
VILLAGE MANAGER’S OFFICE:
 The Village Manager’s office is open to the public but residents are encouraged to make an appointment in advance to speak with staff.
  • For urgent matters, please contact Mary Anne Veltri, Senior Office Assistant via telephone using 914.939.2200
  • Stuart L. Rabin, Assistant to The Village Manager at 914.939.5201
  • Pamela J. Tarlow, Assistant to The Village Manager at 914.305.2532.
  • You may also utilize the office’s Contact Us page on the village website.
  • Parades & Processions within the Village of Port Chester continue to be suspended until further notice.
JUSTICE COURT

The Following Directive Has Been Provided By The New York State Unified Court System

  • The transaction window is open every day between the hours of 8:30 am to 1 pm & 2:00 PM to 3:30 PM.  YOU MUST WEAR A MASK IN ORDER TO ENTER THE COURT BUILDING & PARTICIPATE IN A TEMPERATURE SCAN.  We thank you for your cooperation in this effort to prevent the spread of covid-19 (coronavirus) to others in the community

All questions should be directed to Regina Hill at rhill@vpccourt.com.

 POLICE DEPARTMENT
Parking
  • REGULAR parking enforcement policies & procedures in the downtown village have resumed to normal levels; this includes alternate side of the street parking.
  • REGULAR Parking enforcement policies & procedures in the residential village have resumed to normal levels; this includes alternate side of the street parking.
        Police Reports
  • The Village of Port Chester Police Department will continue to encourage requests for Police Reports via email until further notice. At this time residents are asked to fill out, scan, and email the attached form to reports@vpcpd.com.
  • Residents should allow for five (5) to seven (7) days for responses.
  • Payments for these records are to be made at time of pickup: the fees are $10.00 for accident reports, $5.00 for all other reports (cash only). 
Letters of Good Conduct
  • The Village of Port Chester Police Department will contiue to enourage requests for Letters of Good Conduct via email until further notice. Residents should fill out, scan, and email the attached form to reports@vpcpd.com.
  • Residents should allow for five (5) to seven (7) days for responses.
  • Payments for these records are to be made at time of pickup: the fee is $10.00 (cash only).
Forms Can Be Downloaded at www.portchesterny.com under police department  forms.
 
RECREATION
  • The Recreation Department is now open Monday - Friday 9:00 AM to 5:00 PM.  Before visiting the department for in person business, please call 914.939.2354 or email Superintendent Heather Krakowski to schedule an appointment.
  • The Recreation Department is currently processing refunds for ALL Spring & Summer activities. 
  • The Port Chester Youth Baseball League has resumed effective July 6th.  For more information log on to: www.portchesterbaseball.com.
  • The Port Chester Soccer Club has suspended its operations until further notice.
  • Field rentals are available.  All field usage must be approved by the Recreation Department in order to determine availability and will require the submission of safety plans and insurance documents.
  • Picnic Pavillion Rental Application are being accepted for the following locations (CLICK HERE for Apply/ Fees/ Guidlines):
    • Abendroth Park
    • Columbus Park
    • Lyon Park
  • At this time we are still working in conjunction with The Westchester County Health Department and The State of New York for guidance on how we may be able to coordinate Summer programming, if any. Residents will be notified as soon as possible with any updates or directives the village receives. 
  • At Home Recreational Ideas -STAY SAFE
  • Create a thank you note for essential workers 
DEPARTMENT OF PUBLIC WORKS:
  • Street sweepers have resumed operation in the village downtown and village residential areas.
  • Grass cutting will continue to operate but a lesser interval.
  • Bulk pickup is rescheduled to occur on the second (2nd) and fourth (4th) Wednesdays of each month (beginning in April 8, 2020), except in those months where this schedule would interfere with a federal holiday. As such, a new bulk pickup calendar has been created and you view and download it by clicking here. THIS SCHEDULE WILL CONTINUE THROUGH THE END OF THE CALENDAR YEAR.
  • ALL scheduling adjustments that were adopted by the department in response to COVID-19 operations, including the bulk pickup calendar, will remain in effect until further notice.
BUILDING DEPARTMENT:
  • BUILDING DEPARTMENT VESTIBULE is open 9:00am to 12:00pm to the public with social distancing protocols in place.
  • PUBLIC VIEWING of records in the Building Department public viewing room has been suspended until further notice.
  • APPLICATIONS FOR PERMITS can be delivered in person to Village Hall and placed in the Building Department drop box, or be mailed; addressed to The Port Chester Village Building Department, c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573.
  • GENERAL QUESTIONS The Building Department can receive calls related to permits, inspections, and general inquiries at (914) 939-5203. Please leave a message; messages will be monitored from 9am – 4pm.  Additionally, you may email inquiries to Regina Glennon, Senior Office Assistant to the Building Department using RGlennon@PortChesterNY.gov.
  • EMERGENCY PERMITS AND INSPECTIONS that may affect the health, safety and welfare of the user and/ or occupants of a building may be approved. Please call the Building Department at (914) 939-5203.
  • MUNICIPAL SEARCH REPORT: Requests can be delivered in person to Village Hall and placed in the Building Department drop box, with a check or the requested can be mailed, with a check payable to The Village of Port Chester and addressed to The Port Chester Village Building Department, c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573.
  • CONSULTATIONS and MEETINGS for permitting or to resolve Notices of Violations can be performed over the phone by calling (914) 939-5203 and staff will scheduling an appointment with an inspector.
  • SCHEDULING INSPECTIONS: Please call the office at (914) 939-5203 and staff will scheduling an appointment with an inspector.
  • Permits for TEMPORARY OUTDOOR DINING can be obtained by visiting the building department section of www.portchesterny.com or by calling them directly at 914.939.5203
CODE ENFORCEMENT:
           Refuse & Code/ Fire & Safety
  • All sinquiries, or complaints, are to be discussed and/or filed via telephone using 914.305.2552 or vial email by contacting Lorraine Battista-Ferretti at lbattista-ferretti@portchesterny.com
  • For Trash Civil Summonses please mail a copy of summons with payments made payable to The Village of Port Chester and addressed to The Port Chester Village Code Department c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573.  Please also place your phone number on each check.
  • Applications:
    • All Fire Safety Applications and complete Fire Safety Systems Testing Applications are to be mailed with payment and signed notarized Affidavits, when applicable (Affidavits required for residential use).  Payments are to be made payable to The Village of Port Chester and addressed to The Port Chester Village Code Department c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573.  Please also place your phone number on each check.
  • All inquiries regarding re-inspections are to be made via telephone using 914.305.2501 or via email by contacting Kathryn Conway at lbattista-ferretti@portchesterny.com.
SENIOR NUTRITION CENTER:
  • The Village of Port Chester Senior Center remains closed for regular programming until further notice.
  • At-home food deliveries will remain in effect and the village will continue to provide meal deliveries Monday through Saturday with a cold meal provided each Saturday that can be utilized for Sunday. However, seniors who wish to schedule pickup for their meals may do so by calling 914.305.2525 and making an appointment with the center's staff.
PLANNING & DEVELOPMENT:
  • New applications or materials from the public or applicants are to be provided in electronic format only and are to be e mailed using planning@porthchesterny.com.  Fees for such submissions are to be made payable to The Village of Port Chester and mailed to the attention of the Village Finance Department c/o The Village of Portchester, 222 Grace Church Street, Port Chester NY 10573.
  • All public inquiries and meetings with applicants are to be performed via telephone and scheduled in advance.  Please contact the Planning Department at 914.937.6780.
VILLAGE CLERK’S OFFICE:
  • All visitors to the Village Clerk's office are encouraged to calll 914.939.5226 or email the staff at clerk@portchesterny.com to schedule an appointment for services.
  • Requests for vital records, including birth and death certificates, permit renewals, and applications will continue to be available by mail with all applicable payments made payable to The Village of Port Chester and addressed to The Port Chester Village Clerk’s Office c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573. Village Clerk applications can be obtained by visiting the Port Chester Village Website at www.portchesterny.com/village-clerk/pages/applications-and-forms.
PORT CHESTER YOUTH BUREAU:
  • The Youth Police Initiative has been postponed until further notice.
  • The Summer Youth Employment Program begins July 13, 2020.
VILLAGE TREASURER’S OFFICE:
  • The Village Treasurer’s office is open, however residents and retirees are encouraged to make an appointment to speak with staff by calling 914.939.5205.
  • For any sewer billing inquiries, please call MINOL at 1.888.876.1672
  • For all other inquiries, including those related to village employees and retirees, please contact our office via telephone using 914.939.5205.
BOARD OF TRUSTEES:
 
BOARD OF TRUSTEES TO MAKE TEMPORARY CHANGES TO MEETING PROCEDURES IN RESPONSE TO THE COVID-19 OUTBREAK
 
In response to the COVID-19 outbreak, the Board of Trustees will be temporarily changing its meeting procedures to protect the public health and the safety of the general public, applicants, interested persons and our staff, while at the same time insuring that the essential work of government will continue without interruption during this difficult time.
Following the Governor’s proclamation of a state of emergency, he issued several Executive Orders with regard to COVID-19 outbreak.  We provide the link to his Office https://www.governor.ny.gov/executiveorders.  The relevant order is Executive Order 202.1.
The changes are as follows:
SUSPENSION OF IN-PERSON ACCESS
 
All in-person public access to Board meetings will be suspended. The public can view meetings in real-time and archived on the Village’s website, at PC TV.
 
PUBLIC HEARINGS
 
With the suspension of in-person access to Board meetings, the Board must particularly address the subject of public hearings.  The Board has several important matters that are coming up that require public hearings. Therefore, for these matters, the Board will open a public hearing and provide a written comment period for ten (10) days before entertaining action.  All written comments will be considered by the Board and entered into the public record, provided they are received by the Clerk prior to the close of business day within ten (10) days of the hearing.  Public hearing comments may be submitted by e-mail to Clerk@portchesterny.com
In the meantime, the Board will be working together with staff to develop other alternative, more enhanced methods of public interaction.
 
BOARD & COMMISSION MEETINGS:
As you are aware, public board meetings have begun to stream on PCTV and on our cable television network through the utilization WebEx.  The village’s IT Department has started training our staff and board/ commissinon members about how this technology will be implemented during this time, and prospectively, how we may continue to use these sevices more regularly in the future.  Our first priority has been to establish remote Board of Trustee meetings, which first went live on April 6th; the board has to continued to convene via WebEx throughout the 2020 - 2021 budget process.  Additionally, we televised our first Planning Board meeting on Monday April 27th and will try to move forward with our plan to involve remaining boards as soon as possible.
Please stay tuned for updates as they come in. 
 
Christopher D. Steers, MSDEM, MPA, CFM, CEO
Village Manager
Village of Port Chester
222 Grace Church Street
Port Chester, NY 10573
 
 
 
See Below For Information Provided by
The Governor  and County Executive
UPDATED: July 7, 2020 AT 2:00 PM
 
NEW YORK STATE:
  • NY Forward: Governor Cuomo's plan to reopen New York State with a focus on getting people back to work and easing social isolation.
  • Click Here for NY FORWARD: A GUIDE TO REOPENING NEW YORK & BUILDING BACK BETTER
  • Click Here for THE NEW YORK STATE REGIONAL MONITORING DASHBOARD
  • Click Here for THE NEW YORK STATE DAILY HOSPITALIZATION SUMMARY (BY REGION)
  • Click Here for THE NEW STATE DEPARTMENT OF HEALTH COVID-19 TRACKER (TESTING & FATALITIES)
  • New York State on PAUSE: 100% of the workforce must stay home, excluding essential services.
  • You must wear a mask when going out into public, especially in those instances where social distancing proves to be difficult or nearly impossible.
  • All non-essential gatherings of individuals of any size for any reason are temporarily banned.
  • The FDA approved the use of a new experimental drug in New York on a compassionate care basis to help treat patients with COVID-19. 
  • Department of Motor Vehicles offices are temporarily closed for in-office visits. Online transactions, including for license renewals, are still be available. License and permit expirations will be extended.
  • An initial delivery of supplies has been made to the Jacob K. Javits Center where FEMA has started to build a 1,000-bed temporary hospital.
  • Enacting Matilda’s Law to protect New Yorkers age 70+ and those with compromised immune systems 
    • Remain indoors
    • Can go outside for solitary exercise
    • Pre-screen all visitors by taking their temperature
    • Wear a mask when in the company of others
    • Stay at least 6 feet from others
    • Do not take public transportation unless urgent and absolutely necessary
  • All barbershops, hair salons, tattoo or piercing salons, nail salons, hair removal services and related personal care services are closed until further notice.
  • Casinos, gyms, theaters, retail shopping malls, amusement parks and bowling alleys are closed until further notice. Bars and restaurants are closed, but takeout can be ordered during the period of closure.
  • Testing is free for all eligible New Yorkers as ordered by a health care provider.
  • Your local health department is your community contact for COVID-19 concerns.  
  • Click here for a listing of “Essential Businesses.” .
  • Click here for Coronavirus Updates fromo The State of New York. 
Westchester County:
  • Click here for the latest Westchester County updates :
  • Click here for the latest Westchester County Health Department updates. 
  • Click here for the latest information on the BEE-Line Bus System updates.