PUBLIC NOTICE VILLAGE OF PORT CHESTER - Operational Changes

PUBLIC NOTICE
VILLAGE OF PORT CHESTER
Office of the Village Manager
 
Dear Village Residents:
 
As you know, over the last several weeks we have been focusing our time and attention on COVID-19, how it is affecting our normal routines, our operations, and the jurisdictions around us.
 
As we continue to be under National, State, County, Town, and local states of emergencies, this rapidly evolving situation requires us to remain in close communication with the Westchester County and the NY State Health Departments, the governor’s office, local elected officials, and the CDC.  As I am sure you would all agree, your local government needs to not only be aware of what is happening in and around our village, but also, what initiatives we may need to continue to explore to monitor and limit the continual spread of this virus.
In addition to the above, our village staff has continued to work on organizing and implementing the necessary steps and operational policies to maintain a professional level of service under the constraints of these executive orders, and although it has been complicated, we have been successful thus far.
 
We know that the needs and safety of our residents and local business owners are priority, so in keeping with same, I have declared a Local State of Emergency under the powers granted to me by Article 2 B of the New York State Executive Law to assist in protecting the health safety and welfare of our community.  Please make a note of the following Port Chester Village Government operating procedures:
 
Port Chester Municipal Buildings will be closed to the general public. Village services will continue to operate aligned with the Governor’s, and County and local emergency orders. Appointments may be made and/or other contacts through email, the contact us page, and via phone.
 
All visitors reporting to Village Hall will need to identify themselves prior to entry so that in the event of any contact with COVID in the building so that the appropriate entities can be notified, and the proper containment protocols can be initiated.

VILLAGE MANAGER’S OFFICE:
  •  The Village Manager’s office will be closed to the public until April 1, 2020.
  • For urgent matters, please contact
    • Maryanne Veltri, Senior Office Assistant via telephone using 914.939.2200
    • Stuart L. Rabin, Assistant to The Village Manager at 914.939.5201
    • Pamela J. Tarlow, Assistant to The Village Manager at 914.305.2532.
    • You may also utilize the office’s Contact Us page on the village website.
JUSTICE COURT:
  • All non-essential functions have been suspended for forty five (45) days. Please contact the Justice Court at RHill@VPCCourt.comwith specific questions. Please also note that this is subject to further changes and are dependent upon decisions rendered by the New York State Court System.
  • For those who have a scheduled appearance, or were otherwise directed to attend court during this closure, you will not be penalized for your absence. When the Justice Court resumes regular court sessions, you will be contacted by the court personnel to reschedule your appearance.
  • During this court closure, fines for parking tickets will not be subject to additional monetary penalties.
POLICE DEPARTMENT:
  • Parking Enforcement
    • All parking enforcement has been relaxed in all residential areas: PEO’s will only cite egregious violations (blocking driveways, fire lanes, handicap parking, obstructing traffic, etc).
    • The village is currently evaluating parking meter payments and will notify the public if/ when a decision is made to suspend or relax these requirements.
    • Alternate side of the street parking is suspended until further notice.
  • Police Reports
    • The Village of Port Chester Police Department will only accept requests for Police Reports via email until further notice. At this time residents are asked to fill out, scan, and email the attached form to reports@vpcpd.com.
    • Residents should allow for five (5) to seven (7) days for responses.
    • Payments for these records are to be made at time of pickup: the fees are $10.00 for accident reports, $5.00 for all other reports (cash only).
  • Letters of Good Conduct
    • The Village of Port Chester Police Department will only accept requests for Letters of Good Conduct via email until further notice. At this time residents are asked to fill out, scan, and email the attached form to reports@vpcpd.com.
    • Residents should allow for five (5) to seven (7) days for responses.
    • Payments for these records are to be made at time of pickup: the fee is $10.00 (cash only).
Forms Can Be Downloaded at www.portchesterny.com under police department forms
 
RECREATION:
The Village Manager of the Village of Port Chester hereby orders the park facilities, including baseball fields, soccer fields, dog park, spray park, playgrounds, pavilions, and bathrooms in the village parks to be closed. The order does not include walking paths and walks within parks.  The parks remain otherwise open to the public.
 
  • Easter in the Park originally scheduled for March 28th has been cancelled.
  • The Port Chester Floor Hockey Program is postponed until further notice.
  • The Port Chester Youth Baseball League has suspended its operations until April 6th.
  • Port Chester Soccer Club has suspended its operations until April 4th.
  • The Recreation office will be closed to the public until further notice. If necessary, you may contact Superintendent Heather Krakowski with any questions or concerns using 914.939.2354 or vial email at hkrakowski@portchesterny.com.
  • All program registration will be conducted via regular mail until further notice. Registration forms should be accompanied by check payment made payable to Port Chester Recreation and addressed to The Port Chester Village Recreation Department c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573
DEPARTMENT OF PUBLIC WORKS:
  • Street sweeping and grass cutting will continue to operate but at a lesser interval; street sweepers will operate every other week and navigate around parked vehicles until further notice (alternate side of the street parking has been suspended).
  • Bulk pickup is rescheduled to occur on the second (2nd) and fourth (4th) Wednesdays of each month (beginning in April, 2020), except in those months where this schedule would interfere with a federal holiday. As such, the following monthly exceptions to this new policy have been approved and a new calendar is available by clicking here and can also be requested directly from DPW by calling 914.939.5207.
    • May 2020: 6th, 20th
    • September 2020: 6th, 30th
    • November 2020: 4th, 18th
    • December 2020: 2nd, 16th
BUILDING DEPARTMENT:
  • The Building Department can receive calls related to permits, inspections, and general inquiries at (914) 939-5203. Please leave a message; messages will be monitored from 9am – 4pm. Additionally, you may email inquiries to Regina Glennon, Senior office assistant to the Building Department using rglennon@PortChesterNY.com.
  • Public’s access to the Building Department’s office and the public viewing room is suspended until further notice.
  • Receiving applications for permits is suspended until further notice.
  • Issuance of permits is suspended until further notice.
  • Scheduling and performing inspections is suspended until further notice.
  • Permit questions and review meetings are suspended until further notice.
  • Consultations to resolve Notices of Violations are suspended until further notice.
  • Municipal Search Report requests are to be requested via regular mail, with a check payable to The Village of Port Chester and addressed to The Port Chester Village Building Department, c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573.
  • Emergency permitsand inspections that may affect the health, safety and welfare of the user and/ or occupants of a building may be approved. Please call the Building Department at (914) 939-5203.
GUIDANCE FOR DETERMINING WHETHER A BUSINESS ENTERPRISE IS SUBJECT TO
A WORKFORCE REDUCTION UNDER RECENT EXECUTIVE ORDERS
March 27, 2020

 

 
9. Construction
 
All non-essential construction must shut down except emergency construction, (e.g. a project necessary to protect health and safety of the occupants, or to continue a project if it would be unsafe to allow to remain undone until it is safe to shut the site).
 
Essential construction may continue and includes roads, bridges, transit facilities, utilities, hospitals or health care facilities, affordable housing, and homeless shelters. At every site, if essential or emergency non-essential construction, this includes maintaining social distance, including for purposes of elevators/meals/entry and exit. Sites that cannot maintain distance and safety best practices must close and enforcement will be provided by the state in coordination with the city/local governments. This will include fines of up to $10,000 per violation.
 
For purposes of this section construction work does not include a single worker, who is the sole employee/worker on a job site.
 
CODE ENFORCEMENT:
  • Refuse & Code
    • All refuse/ code inquiries, or complaints, are to be discussed and/or filed via telephone using 914.305.2552 or vial email by contacting Lorraine Battista-Ferretti at lbattista-ferretti@portchesterny.com.
    • For Trash Civil Summonses please mail a copy of summons with payments made payable to The Village of Port Chester and addressed to The Port Chester Village Code Department c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573. Please also place your phone number on each check.
  • Fire & Safety
    • All fire and safety inquiries or concerns are to be discussed and/ or filed via telephone using 914.305.2501 or via email by contacting Kathryn Conway at kconway@portchesterny.com.
    • Applications:
      • All Fire Safety Applications and complete Fire Safety Systems Testing Applications are to be mailed with payment and signed notarized Affidavits, when applicable (Affidavits required for residential use). Payments are to be made payable to The Village of Port Chester and addressed to The Port Chester Village Code Department c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573. Please also place your phone number on each check.
    • All inspections remain suspended at this time.
    • All inquiries regarding re-inspections are to be made via telephone using 914.305.2501 or via email by contacting Kathryn Conway at kconway@portchesterny.com.
SENIOR NUTRITION CENTER:
  • The senior center doors are closed until March 30th and all programming and recreational services provided by the center are suspended.
  • The village is no longer providing food for pickup; all meals will be delivered home until further notice; staff will not enter private residences.
  • If you have any questions regarding meal availability or general senior center services, please contact Carol Nielsen using 914.305.2525.
PLANNING & DEVELOPMENT:
  • New applications or materials from the public or applicants are to be provided in electronic format only and are to be e mailed using planning@porthchesterny.com. Fees for such submissions are to be made payable to The Village of Port Chester and mailed to the attention of the Village Finance Department c/o The Village of Portchester, 222 Grace Church Street, Port Chester NY 10573.
  • All public inquiries and meetings with applicants are to be performed via telephone and scheduled in advance. Please contact the Planning Department at 914.937.6780.
VILLAGE CLERK’S OFFICE:
  • The Village Clerk’s office will be closed to the public until April 1, 2020. For urgent matters please contact Janus Richards, Village Clerk, using 914.939.5202 or at clerk@portchesterny.com.
  • Requests for vital records, including birth and death certificates, permit renewals, and applications should be submitted by mail with all applicable payments made payable to The Village of Port Chester and addressed to The Port Chester Village Clerk’s Office c/o The Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573. Village Clerk applications can be obtained by visiting the Port Chester Village Website at www.portchesterny.com/village-clerk/pages/applications-and-forms.
PORT CHESTER YOUTH BUREAU:
  • The Youth Police Initiative which was scheduled to begin on March 23rd has been postponed until schools are back in session.
VILLAGE TREASURER’S OFFICE:
  • The Village Treasurer’s office will remain closed to the public until April 1, 2020.
  • For any sewer billing inquiries, please call MINOL at 1.888.876.1672
  • For all other inquiries, including those related to village employees and retirees, please contact our office via telephone using 914.939.5205.
BOARD OF TRUSTEES:
BOARD OF TRUSTEES TO MAKE TEMPORARY CHANGES
TO MEETING PROCEDURES IN RESPONSE TO THE COVID-19 OUTBREAK
 
In response to the COVID-19 outbreak, the Board of Trustees will be temporarily changing its meeting procedures to protect the public health and the safety of the general public, applicants, interested persons and our staff, while at the same time insuring that the essential work of government will continue without interruption during this difficult time.
Following the Governor’s proclamation of a state of emergency, he issued several Executive Orders with regard to COVID-19 outbreak.  We provide the link to his Office https://www.governor.ny.gov/executiveorders.  The relevant order is Executive Order 202.1.
 
The changes are as follows:
SUSPENSION OF IN-PERSON ACCESS
All in-person public access to Board meetings will be suspended. The public can view meetings in real-time and archived on the Village’s website, at PC TV. http://www.portchesterny.com/pc-tv.
 
PUBLIC HEARINGS
With the suspension of in-person access to Board meetings, the Board must particularly address the subject of public hearings.  The Board has several important matters that are coming up that require public hearings. Therefore, for these matters, the Board will open a public hearing and provide a written comment period for ten (10) days before entertaining action.  All written comments will be considered by the Board and entered into the public record, provided they are received by the Clerk prior to the close of business day within ten (10) days of the hearing.  Public hearing comments may be submitted by e-mail to Clerk@portchesterny.com
In the meantime, the Board will be working together with staff to develop other alternative, more enhanced methods of public interaction.
 
BOARD & COMMISSION MEETINGS:
As Village Manager I have advised all members that Planning, Zoning Board of Appeals, and non-essential committee meetings through April 2, 2020 are cancelled. 
 
Christopher D. Steers, MSDEM, MPA, CFM, CEO
Village Manager
Village of Port Chester
222 Grace Church Street
Port Chester, NY 10573
 
Additionally, our state governor and county executive have, among other initiatives, mandated the following:
UPDATED: MARCH 24, 2020 AT 7:00AM
NEW YORK STATE:
  • New York State on PAUSE: 100% of the workforce must stay home, excluding essential services.
  • All non-essential gatherings of individuals of any size for any reason are temporarily banned.
  • The FDA approved the use of a new experimental drug in New York on a compassionate care basis to help treat patients with COVID-19.
  • Department of Motor Vehicles offices are temporarily closed for in-office visits. Online transactions, including for license renewals, are still be available. License and permit expirations will be extended.
  • An initial delivery of supplies has been made to the Jacob K. Javits Center where FEMA has started to build a 1,000-bed temporary hospital.
  • Enacting Matilda’s Law to protect New Yorkers age 70+ and those with compromised immune systems.
  • Remain indoors
    • Can go outside for solitary exercise
  • Pre-screen all visitors by taking their temperature
  • Wear a mask in the company of others
  • Stay at least 6 feet from others
  • Do not take public transportation unless urgent and absolutely necessary
  • All barbershops, hair salons, tattoo or piercing salons, nail salons, hair removal services and related personal care services are closed until further notice.
  • Casinos, gyms, theaters, retail shopping malls, amusement parks and bowling alleys are closed until further notice. Bars and restaurants are closed, but takeout can be ordered during the period of closure.
  • Please click here for a full listing of "Essential Businesses"
  • Testing is free for all eligible New Yorkers as ordered by a health care provider.
  • Your local health department is your community contact for COVID-19 concerns.
  • Please click here for Coronavirus updates from the State of New York.
WESTCHESTER COUNTY:
  • Please click here for the latest Westchester County updates.
  • Please click here for the latest Westchester County Health Department updates.
  • BEE-Line Bus System
    • As of March 23rd the Westchester County BEE-LINE Bus System has transitioned to rear-door boarding and exiting on all buses and will remain in effect until futher notice.
    • Please click here to view the current BEE-LINE Bus Schedule.